Job Purpose
The SHEQ Administrator is required to provide a comprehensive administration function to the SHEQ team.
Job Responsibilities
- Administrative support to the SHEQ Department.
- Monitor Incident Reporting and See It, Sort It, Report apps and assign actions to the SHEQ Team.
- Collation of incident, accident, near miss and hazard supporting data, and assist the SHEQ team with coordinating investigation and close out actions.
- Collation of service strike reports and data.
- Monitoring and progress chasing of compliance in line with 2, 2 and 2 reporting process for all incidents.
- Collation of man hours from all contracts.
- Collation of waste data from all contracts.
- Preparation of monthly KPI reports for Operations and Board meetings
- Administration of Yellow Jacket including producing and distributing weekly outstanding actions from Yellow Jacket.
- Administration of Sypol for COSHH assessments
- Administration of Smartlog for DSE assessments and fire risk assessments
- Produce and distribute weekly CAT Manager reports to contracts
- First Aider at head office with responsibility for weekly first aid box checks
- Fire Warden at head office with responsibility for weekly fire alarm checks, fire extinguisher checks and six monthly fire evacuation practice drills
- Arrange and schedule meetings as required by the SHEQ Department
- Assist with preparation for safety stand downs
- To minute health and safety committee meetings and other meetings as required by the SHEQ team and ensure that they are distributed to all attendees in a timely manner
- Distribution of safety alerts, bulletins and tool box talks, and maintaining a register of compliance
- Monitor department email address and assign tasks as appropriate to the SHEQ team
- Carry out any other duties appropriate for the role.
Candidate Specification
Personal Attributes
- Excellent interpersonal skills with a positive and motivating personality.
- Strong communication skills to engage with operational teams and support systems within the business.
- Ability to work under pressure and meet deadlines without compromising quality
Technical Specification
Experience Required
- Minimum 1 years’ previous experience administrative experience in a comparable role
- Proficient in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
- Good written and verbal communication skills
- High levels of accuracy and attention to detail
- Confident communicator and enthusiastic team member
- Good time management skills and able to work to deadlines
Desirable Qualifications
- First Aid at Work
- Fire Warden
