SHEQ Administrator

Job Purpose

The SHEQ Administrator is required to provide a comprehensive administration function to the SHEQ team.

Job Responsibilities

• Administrative support to the SHEQ Department.
• Monitor Incident Reporting and See It, Sort It, Report apps and assign actions to the SHEQ Team.
• Collation of incident, accident, near miss and hazard supporting data, and assist the SHEQ team with coordinating investigation and close out actions.
• Collation of service strike reports and data.
• Monitoring and progress chasing of compliance in line with 2, 2 and 2 reporting process for all incidents.
• Collation of man hours from all contracts.
• Collation of waste data from all contracts.
• Preparation of monthly KPI reports for Operations and Board meetings
• Administration of Yellow Jacket including producing and distributing weekly outstanding actions from Yellow Jacket.
• Administration of Sypol for COSHH assessments
• Administration of Smartlog for DSE assessments and fire risk assessments
• Produce and distribute weekly CAT Manager reports to contracts
• First Aider at head office with responsibility for weekly first aid box checks
• Fire Warden at head office with responsibility for weekly fire alarm checks, fire extinguisher checks and six monthly fire evacuation practice drills
• Arrange and schedule meetings as required by the SHEQ Department
• Assist with preparation for safety stand downs
• To minute health and safety committee meetings and other meetings as required by the SHEQ team and ensure that they are distributed to all attendees in a timely manner
• Distribution of safety alerts, bulletins and tool box talks, and maintaining a register of compliance
• Monitor department email address and assign tasks as appropriate to the SHEQ team
• Carry out any other duties appropriate for the role.

Candidate Specification

Personal Attributes

• Excellent interpersonal skills with a positive and motivating personality.
• Strong communication skills to engage with operational teams and support systems within the business.
• Ability to work under pressure and meet deadlines without compromising quality

Technical Specification

Experience Required

• Minimum 1 years’ previous experience administrative experience in a comparable role
• Proficient in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
• Good written and verbal communication skills
• High levels of accuracy and attention to detail
• Confident communicator and enthusiastic team member
• Good time management skills and able to work to deadlines

Desirable Qualifications

• First Aid at Work
• Fire Warden